{"id":414,"date":"2023-04-03T12:03:15","date_gmt":"2023-04-03T12:03:15","guid":{"rendered":"https:\/\/www.mailvare.com\/how\/?p=414"},"modified":"2023-07-26T11:35:21","modified_gmt":"2023-07-26T11:35:21","slug":"compress-compact-reduce-the-large-size-of-outlook-pst-files","status":"publish","type":"post","link":"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/","title":{"rendered":"How to Compress\/Compact\/Reduce the Large Size of Outlook PST files?"},"content":{"rendered":"<p><strong>Summary: <\/strong>Do you know that a large PST file can corrupt if the file size increases beyond its limit? In this article, we discuss issues with large size Outlook PST files and how to compress the size of a PST file.<\/p>\n<p>PST stands for Personal Storage Table. A PST file can accommodate up to 2 GB data and the latest versions can accommodate up to 50 GB. Such a file can store contacts, notes, journals, tasks, and emails in a well-organized manner. During storage, a PST file also holds unnecessary data like duplicate emails. This can increase a PST file size.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.mailvare.com\/dl\/compresspst.exe\"><span class='mb-text'>Download Now<\/span><\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_68 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/#Reasons_for_Large_PST_Files\" title=\"Reasons for Large PST Files\">Reasons for Large PST Files<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/#Large_PST_Files_Lead_to\" title=\"Large PST Files Lead to-\">Large PST Files Lead to-<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/#Measures_to_Compact_the_Size_of_PST_Files\" title=\"Measures to Compact the Size of PST Files\">Measures to Compact the Size of PST Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/#Mailvare_Compress_Outlook_PST_Tool\" title=\"Mailvare Compress Outlook PST Tool\">Mailvare Compress Outlook PST Tool<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/#Here_are_the_Steps_to_follow\" title=\"Here are the Steps to follow.\">Here are the Steps to follow.<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Reasons_for_Large_PST_Files\"><\/span>Reasons for Large PST Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>There are several reasons when the size of PST files increases. We discuss some common reasons for increasing the size of PST files.<\/p>\n<ul>\n<li><strong>High email volume:<\/strong> \u00a0If your company receives and sends a lot of emails every day, it can increase the size of a PST file.<\/li>\n<li><strong>Large attachments:<\/strong> If your emails carry large attachments, they can take up a lot of space in your PST file. Thus, the file size can increase automatically.<\/li>\n<li><strong>Storing Sent Items: <\/strong>If you have activated the feature to keep a copy of every sent emails, it can contribute to the size of your PST file.<\/li>\n<li><strong>Junk and Deleted Items:<\/strong> It is good to keep your junk folders in Outlook clean to avoid deleted items and junk email folders, they can consume space in your PST file.<\/li>\n<li><strong>Duplicate Items:<\/strong> For many reasons Outlook creates copy of emails several occasions. You can remove them manually or can take help of a third-party program.<\/li>\n<li><strong>Infrequent archiving:<\/strong> When you don\u2019t require archived data, but they are precious, archiving is a wise practice here. Archive the old and unused emails to reduce the file size.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Large_PST_Files_Lead_to\"><\/span>Large PST Files Lead to-<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Slow performance:<\/strong> When a PST file size increases, Outlook may start to slow down, and can take longer to open or close the file, send or receive emails, or perform other tasks.<\/li>\n<li><strong>Corrupted data:<\/strong> If the file size of PST files increases, they are in the risk of data loss. Large PST files are more susceptible to corruption.<\/li>\n<li><strong>Data loss:<\/strong> Sometimes, large PST files are unable to repair because they are completely corrupted. Hence, the risk of the data loss is here.<\/li>\n<\/ul>\n<p><em><strong>Also Read<\/strong>:- <a href=\"https:\/\/www.mailvare.com\/how\/extract-attachments-from-ms-outlook-pst\/\">Extract Attachments From Outlook PST<\/a><\/em><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Measures_to_Compact_the_Size_of_PST_Files\"><\/span>Measures to Compact the Size of PST Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>It is always better to concise the file size of PST files. There are several ways that can help you reduce the size of a PST file. Below are the steps to follow-<\/p>\n<ol>\n<li><strong>Archive old emails:<\/strong> In this process you can sift unused or old emails to an archive file. It helps to open the data separately from your main PST file.<\/li>\n<li><strong>Split the PST file:<\/strong> One of the primary steps you can divide a PST file into one or more parts, This way, you can reduce the size of a PST file.<\/li>\n<li><strong>Remove Duplicates: <\/strong>Another way to reduce the size by <a href=\"https:\/\/www.mailvare.com\/how\/remove-duplicate-items-in-microsoft-outlook\/\">removing duplicates items in PST files<\/a>. A PST file stores several copies of emails. You can reduce the size to avoid unnecessary collection of emails.<\/li>\n<li><strong>Remove Attachments: <\/strong>If you remove attachments of emails of a PST file and save them separately, the file size can significantly reduce to the level you cannot imagine of because they are the primary protagonist of increasing the size. <strong>\u00a0<\/strong><\/li>\n<li><strong>Remove Junk Space: <\/strong>You can remove junk or unused space with the help of a tool.<\/li>\n<\/ol>\n<p>For any of these measures, you can take help of a third-party solution.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Mailvare_Compress_Outlook_PST_Tool\"><\/span>Mailvare Compress Outlook PST Tool<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>It is one of the best <a href=\"https:\/\/www.mailvare.com\/free-compress-pst-software\/\">Compress Outlook PST<\/a> applications to reduce the size of a PST file without technical competency. It compress the any size of Outlook pst files without creating any errors. And also preserve the data integrity of PST files.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Here_are_the_Steps_to_follow\"><\/span>Here are the Steps to follow.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Download and launch the application<\/li>\n<li>Click on add files or add folders to select PST files<\/li>\n<\/ul>\n<figure style=\"width: 733px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"size-medium\" src=\"https:\/\/www.mailvare.com\/images\/screenshots\/compress-pst-software\/add-files.png\" alt=\"Add PST files\" width=\"733\" height=\"468\" \/><figcaption class=\"wp-caption-text\">Add PST files<\/figcaption><\/figure>\n<ul>\n<li>Select the output location to save the file<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.mailvare.com\/images\/screenshots\/compress-pst-software\/list-of-pst-files.png\" alt=\"Output location\" width=\"733\" height=\"468\" \/><\/p>\n<ul>\n<li>Select what you want to remove from the given options (you can select single or all options)<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.mailvare.com\/images\/screenshots\/compress-pst-software\/compress-pst.png\" alt=\"Choose option\" width=\"343\" height=\"374\" \/><\/p>\n<ul>\n<li>Press the Start button to complete the process<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>With the help of a third-party application, you can independently reduce a PST file size. It is one of the easiest ways to get rid of unnecessary data from PST files. This is the finest way to reduce the file size.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Do you know that a large PST file can corrupt if the file size increases beyond its limit? In this article, we discuss issues with large size Outlook PST files and how to compress the size of a PST file. PST stands for Personal Storage Table. A PST file can accommodate up to 2&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.mailvare.com\/how\/compress-compact-reduce-the-large-size-of-outlook-pst-files\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;How to Compress\/Compact\/Reduce the Large Size of Outlook PST files?&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":12,"featured_media":416,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24,2],"tags":[],"class_list":["post-414","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compress","category-how-to"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Solutions to Compress\/Compact\/Reduce the Large Size of Outlook PST files<\/title>\n<meta name=\"description\" content=\"Here get complete info about 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